Title/Name/Summary
RFP 21-063 - Turf Mowing and Maintenance Services
History
On December 1, 2021, RFP 21-063 was issued requesting proposals for turf mowing and maintenance services for 2022 - 2024, with the Village’s option to renew for two (2) additional years (2025 - 2026). The scope of work consists of mowing, grounds maintenance, string trimming, debris removal, and other such work as required for the maintenance of turf grass (i.e. lawn) at three hundred fifty-one (351) Village sites, including parks, facilities, stormwater basins, medians, and right-of-ways located within the Village.
Historically, the mowing season lasts for thirty (30) weeks, beginning in early April and typically ending in the last week of October. The actual start and end dates for each year is determined by the Public Works Director. Mowing of all sites is required on a weekly basis, although this also varies as mowing may be suspended during drought conditions or increased to twice per week during periods of frequent rains.
As such, a per week proposal price was requested for weekly at all sites. In addition to regular mowing services, the RFP requested price proposals for “Site Additions” and “Nuisance Mowing” as needed. These additions to the scope of work allow the Village flexibility in the case that mowing sites are added in the future, and allows the Contractor to mow private property or other problem sites that have been neglected, on behalf of the Village.
The “Turf Mowing and Maintenance Services” RFP closed on December 17, 2021, at which time a total of eighteen (18) vendors had either completely or partially downloaded the RFP documents. Ultimately, five (5) proposals were submitted. The RFP proposal tabulation/summary is attached as Exhibit A for reference. Exhibit B - Mowing Proposal Summary shows a five (5) year cost summary of the proposals based on a typical thirty (30) week mowing season.
Proposals were evaluated on proposed prices, vendor qualifications, and...
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