Title
Computer Equipment Purchase - Approval
History
Several departments need to have computers replaced this fiscal year and were included in the FY 2012 budget. In addition, widescreen monitors were added for Innoprise Financial users needing a full view of this worksheet application. All budgeted equipment was consolidated into one purchase to receive the best possible price. In total, 35 computers will be replaced and eight widescreen monitors will be purchased.
Dell computers were specified because they work very well with our existing systems and are very competitively priced with other business class computers. The Village is eligible for state contract pricing from Dell under GSA Contract # 45ABZ MHEC.
Staff is recommending the purchase of 35 Dell computers with one year warranties. Because of the cost difference to purchase computers with extended warranties, staff has inventoried three spare computers that can be placed into service in the event of catastrophic malfunction such as a motherboard failure past the standard one year warranty period.
Financial Impact
This hardware expenditure is budgeted in computer hardware budget line item 010-1101-499.6011 in the amount of $33,900, which is $229 under budget.
Recommended Action/Motion
I move to approve the Computer Equipment purchase in an amount not to exceed $33,671.