Title
City Lights Orchestra Concert Stage & Audio
History
The 2016 City Lights Concert at Centennial Park West will be held on Sunday, July 3, 2016. The concert had previously been planned for June 26, 2016; however, the City Lights Orchestra will be performing at Ravinia on that date. As a result, the mobile 40’ x 24’ stage, normally rented for this concert is not available on July 3, a holiday weekend. An extensive search has revealed that no mobile stages with a roof are available in IL, IN, MI or WI.
An alternative 40’ x 20’ stage, without a roof is available, however, this stage is vulnerable to soft ground from wet weather and does not have a roof. The Orchestra leader, expressed concern about performing outside on July 3rd on a stage with no shade. In addition, if the site experiences rain in close proximity to the date of the concert, leveling the stage will be very difficult as each section is 4’ x 8’ and must be pieced together.
A 32’ x 30’ x 21’ stage, with a hydraulic roof has been identified as available from Tennessee at a cost higher than the Village has paid in previous years. Total cost of sound, stage, generator and labor for the 32’ x 30’ x 21’ stage, with a roof, is $9,250. The total cost of sound, stage, generator and labor for the 40 x 20’ stage, with no roof, is $6,850.
Staff recommends approval to enter into a contract with Sound Works Productions to provide the service for the 2016 City Lights Orchestra performance at a cost of $9,250 for a 32' x 30' x 21' stage with a roof, to meet the requirements of the orchestra and to ensure that the stage can be constructed should we experience a wet summer.
Financial Impact
There is $15,000 budgeted in account 010-9450-442990 for stage and sound rentals for the two Centennial West Concerts in 2016. The balance will cover the Labor Day stage and sound rental.
Recommended Action/Motion
I move to recommend to the Village Board to approve the contract with Sound Works Productions in the...
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