Title/Name/Summary
Building Automation System Upgrades and Service Contract
History
On January 11, 2021, the Village issued “ITB 21-003 Building Automation Systems Upgrades” in which the Village requested bids to install new Distech BAS control systems at the Public Works and Recreation Administration buildings and to optimize the Village’s overall BAS system.
The ITB closed on January 27, 2021 with 209 vendors matching the scope of work, eight (8) vendors fully downloading the bid documents and one (1) vendor submitting a bid. The bid tabulation and audit report are attached for reference. A summary of the bid submittal is provided below:
Automatic Building Controls, LLC. (ABC)
Orland Park Public Works Facility - $220,890.00
Orland Park Recreation Administration - $111,252.00
Total Bid Price - $ 332,142.00
A similar ITB was issued for BAS upgrades in 2020, which the Village received only one (1) qualified bid for as well. Staff believes this is largely due to the fact that there are a limited number of vendors (there are only three in the Chicagoland area) who are authorized to perform work on Distech BAS equipment. The two other vendors were contacted after bid opening and declined to provide a bid due to high workload demand and their lack of knowledge on our system.
Because we bid this previously and ran into the same issue, therefore, anticipating the likelihood of a limited number of bidders for this project, Staff requested an independent government cost estimate (IGCE) from Farnsworth Group to provide a reference point to determine if the submitted bid(s) was/were reasonable. An IGCE is a tool used by a number of different Federal, State and Local governmental agencies. According to the U.S. General Services Administration (GSA), an IGCE “serves as the basis for reserving funds during acquisition planning; it provides the basis for comparing costs or prices proposed by offerors/applicants; and it serves as an objective basis for determining price ...
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