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File #: 2024-0816    Version: 0 Name: VOP Municipal Basin Phase I - Change Order #1
Type: MOTION Status: PASSED
File created: 10/29/2024 In control: Board of Trustees
On agenda: 11/4/2024 Final action: 11/4/2024
Title: VOP Municipal Basin Phase I - Change Order #1
Attachments: 1. Signed Exhibit B, 2. New Exhibit B - VOP Municipal Basin Phase I, 3. CO #1 - VOP Municipal Basin Phase I, 4. ADDENDUM 1 - VOP Municipal Basin Phase I

Title

VOP Municipal Basin Phase I - Change Order #1

 

History

In 2023, Public Works contracted with Davey Resource Group, Inc. (contract #20230121) to manage and ultimately remove the invasive vegetation (phragmites reeds) from the Municipal Basin wetland west of the Public Works building. This initial clearing work would prepare the site for a more traditional stewardship contract in the future to manage the native vegetation. This original contract value was $161,890.00 for two (2) years of service to the basin and included no contingency amount.

 

As this project has progressed, the invasive phragmites have grown more dominant in the southwestern region of the wetland. This area was originally left out of the proposed scope of work, however if left unmanaged it does threaten to undo previous work and allow the phragmites to spread into the wetland again. Davey Resource Group has submitted a proposal to include this additional area in this year’s planned trimming and controlled burn. The total cost for this additional service is $4,350.00.

 

Financial Impact

Funding in account 5008170-443500 is available for this change order. The current contract amount of $161,890.00 would be modified to $166,240.00.

 

Recommended Action/Motion

I move to approve and authorize the execution of Change Order #1 and Addendum #1 to the Exhibit B dated March 31, 2023 with Davey Resource Group for additional removal of invasive vegetation at the VOP Municipal Basin to increase the amount of the Village’s Municipal Basin Phase I contract of $161,890.00 by $4,350.00 per Exhibit B dated October 28, 2024, for a new not-to-exceed contract price of $166,240.00;

 

AND

 

Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.