Title
Taste of Orland Park Tents, Tables and Other Rental Equipment ADDENDUM
History
On April 1, 2024, the Village Board approved item 2024-0252 Taste of Orland Park Tents, Tables and Other Rental Equipment RFP 24-005 to be awarded to Indestructo Rental Company Inc. to provide tents, tables and rental supplies for Taste of Orland Park at a cost of $19,628 per year, plus a 15% contingency of $2,944.20 per year for 2024, 2025 and 2026, and at the Board approved budgeted amount for 2027 and 2028.
The award was based on the assumption that anchors for the tents would be installed and ready for use in 2024.
Staff was recently informed that 50 anchors are available for installation which is enough for four, 20' x 20' tents. Additional anchors are in production and will not be available in time for use in 2024. As a result, staff have requested a quote (attached) from Indestructo to add concrete weights for tents that will be installed on asphalt. Tents on grassy areas will be secured with stakes.
Staff seek Board approval to amend the contract with Indestucto to include the additional expenses to secure tents located on asphalt for use during the 2024 Taste of Orland Park. This included 80 weights at $200 each, totaling $16,000, plus a $2,300 weigh transportation fee.
Financial Impact
A budget amendment in the amount of $18,230 will be required to fund this additional expense and will be included in a subsequent budget amendment.
Recommended Action/Motion
I move to approve the additional expense of $18,230 to add weights to secure tents for the 2024 Taste of Orland Park,
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;