Title/Name/Summary
Contract for Elevator Maintenance at Village Buildings
History
The Franklin Loebe Center, Village Hall, Cultural Arts Center, Sportsplex, 143rd Street Parking Garage, and Orland Park Health & Fitness have elevators that require an annual maintenance agreement. For the past five years, KONE, Inc. has provided elevator maintenance on these elevators. The current KONE contract expires in December 2019. Throughout this contract, KONE’s performance has become increasingly disappointing with slow response time, inconsistent billing and invoices for routine service calls.
Staff has researched Omnia Partners, a purchasing cooperative for public sector procurement. Thyssenkrupp Elevator and Otis Elevator provided proposals under the Omnia contract for elevator maintenance. Both companies have previously provided elevator maintenance for the Village, but were not chosen back in 2014 due to cost. The proposal from Thyssenkrupp Elevator Corporation under the Omnia contract was the lowest at $1,514.00 per month for all village elevators, payable annually in advance. The initial term is three years with annual renewal thereafter. Thyssenkrupp reserves the right to adjust pricing annually not to exceed 4%. Thyssenkrupp Elevator Corporation has provided a proposal that covers minor service calls and states that call outs will be handled during regular business hours with exception for emergency cases such as entrapment.
On November 4, 2019, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funding for this work is budgeted in Elevator Maintenance accounts 282-0000-442910, 283-4007-442910, 010-1700-442910.
Recommended Action/Motion
I move to approve executing a three (3) year contract with annual renewals thereafter with Thyssenkrupp Elevator Corporation for elevator maintenance in an amount not to exceed annual budgeted dollars.