Title
Centennial Park West - Entertainment Contract Purchase Approval Policy
History
On June 4, 2018, staff brought an item to the Recreation and Parks Committee requesting that the Village enter into an agreement with Double D Booking as the exclusive contracted vendor for the 2019 Centennial Park West concerts. This item was formally approved by the Board on June 18th and allowed staff to enter into a contract with Double D Booking for the 2019 Centennial Park West concerts based on budget approval.
After recent discussions with the Mayor, Recreation and Parks Chairman and Village Manager, staff is proposing to execute the contract with Double D Booking in order to begin securing talent for the concerts. Staff will seek approval from the Mayor, Recreation and Parks Chairman and Village Manager for the cost of talent up to a maximum of $100,000. Recently, staff sought legal counsel to advise how to proceed with entertainment acts over $100,000. As a result, the only way to approve an act for over $100,000, is with a full vote by the Village Board. If this situation does arise, the Village Manager, Mayor and Park and Recreation Chair will call for a special Board meeting.
Recommended Action/Motion
I move to approve executing the contract with Double D Booking, authorizing staff to secure talent up to a total cost of $100,000.00;
And
Authorize the Village Manager to call for a special Board meeting to gain Village Board approval for amounts exceeding $100,000.00.