Title
Sportsplex Gymnasium Floor Refinishing
History
The wood floors in the gymnasium at the Sportsplex are cleaned and refinished each year to protect and maintain the appearance and functionality of the floor. Floors Incorporated of Woodstock, IL was the original installer of the gym floor and was awarded a three-year contract to refinish the gymnasium floor for 2013, 2014 and 2015.
Although, the contract had expired for 2016, the dates to close the gymnasium to accommodate this annual work was set well in advance. Furthermore, Floors Incorporated requires a substantial lead time to order the materials and schedule staff to perform this work.
In order for staff to ensure that the Sportsplex floor was refinished during the prescheduled closure dates, Floors Incorporated was engaged to refinish the floor.
Floors Incorporated of Woodstock, IL completed the work. Staff is requesting that Floors Incorporated be paid for the refinishing of the Sportsplex gym floor. Staff will need to either bid or solicit proposals for future refinishing work.
On October 3, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Sufficient funding was budgeted in account 283-4007-443100 for this work.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve authorizing payment to Floors Incorporated of Woodstock, IL for the refinishing of the Sportsplex Gymnasium Floor at a cost not to exceed $11,855.