Title
ITB 24-066 - 2025 Asphalt Pavement Patching - Rejection
History
The 2025 Asphalt Pavement Patching project comprises the required maintenance upkeep for a large amount of asphalt roadway patching at various spot-locations throughout the village.
For 2025, Staff has been assembling information regarding locations which require asphalt patching throughout the Village. The bid documents provided asphalt patch quantity estimates for the vendors to bid on based on this assembled information.
ITB 24-066 for the 2025 Asphalt Pavement Patching project was published on the BidNet Direct website on November 18, 2024. BidNet data indicates one hundred fifty-five (155) vendors were matched for this bid and nine (9) vendors downloaded all documents for the bid. On December 9, 2024, at 11:00am, five (5) sealed bids were opened by the Clerk’s Office. The attached ITB 24-066 Bid Compliance Summary shows details of the bids for reference, and a summary of lump sum bid amounts is below:
McGill Construction LLC $298,227.00
Lindahl Brothers, Inc $440,045.00
M & J Asphalt Paving Co., Inc. $495,965.00
Gallagher Asphalt Corporation $517,633.00
Troch McNeil Paving Company $561,007.00
During the weeks the ITB was advertised, additional locations were identified that need immediate repair in 2025. To address these critical locations, Staff recommends rejecting the ITB and reposting with a revised scope of work locations.
Financial Impact
Funds for this project are allocated from Capital account 3008020-571250 - Road Improvement Asphalt Patching
Recommended Action/Motion
I move to reject all bids received in response to ITB 24-066 - 2025 Asphalt Pavement Patching.