Title
Utility Bill Outsourcing - Approval
History
In 2012, the Board approved a three year contract extension ending on March 31, 2015 with Infosend for the printing of utility bills. This contract extension included the printing of vehicle sticker applications for 2013 and 2015.
The 2015 vehicle sticker applications will be mailed at the end of May 2015. Infosend has provided exceptional service during the contract term.
Staff is recommending a nine month extension with Infosend for the printing of utility bills. Infosend will extend the current pricing through the end of 2015. Requests for proposals for the printing of both the utility bills and vehicle sticker applications will be issued at the end of 2015.
On February 2, 2015, this item was reviewed by the Finance and Information Technology Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
The FY2015 budget includes $18,000 for utility bill printing service. Given that there will be no price increases, this budget will be sufficient to cover the cost of printing through the end of the fiscal year.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve the extension of the contract with Infosend for Utility Bill printing for a nine month period beginning April 1, 2015 and ending December 31, 2015 at the current rates.