Title
2025 Fall Tree Removal Project
History
RFQ 21-007 “Tree Services 2021-2023” was issued by the Public Works Department on January 25, 2021, to establish a list of qualified contractors from which to solicit proposals for various Village tree-related projects, including tree installation, removal, trimming, stump removal, and emergency storm services. On March 1, 2021, six (6) tree contractors were approved by the Village Board, and master agreements were established with each company. All MSAs were renewed in 2023, and expire on December 31, 2025. New MSAs are currently being established with each company which will be valid until 2028.
On August 18, 2025, contractors were issued a “2025 Fall Tree Removal List”. This list detailed the quantity, species, size (DBH), and location within Village parkways where trees are to be removed due to being too hazardous for Public Work staff to manage. The removal list was compiled by the Village Forester in collaboration with data from the Village’s 2024 Tree Assessment and Inventory.
By the close of the proposal period on September 12, 2025, three (3) contractors had submitted proposals. A summary of the proposal prices is provided below:
Homer Tree Care: $26,208.00
Smitty’s Tree Service: $36,900.00
Winker Tree and Lawn Care: $49,800.00
The Davey Tree Expert Company: Opted to Not Submit a Proposal
Mid-America Tree and Landscape, Inc.: Opted to Not Submit a Proposal
Christy Webber Landscapes: Opted to Not Submit a Proposal
V3 Companies: Opted to Not Submit a Proposal
Based on proposal pricing, staff recommends accepting the proposal from Homer Tree Care for $26,208.00 plus a 10% ($2,620.80) contingency for a total project cost of $28,828.80. Contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funding for tree removals is available in Public Works account 1008010-443500.
Recommended Action/Motion
I move ...
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