Title
Utility Bill Outsourcing - Approval
History
On April 16, 2012 (File #2012-0158), the Board approved a two (2) year extension with Infosend for the printing of utility bills. This contract extension allowed for a rate increase of $.001 in each of the contract years, 2012 and 2013. While finalizing the contract for signature, Infosend offered to keep 2011 pricing for three (3) years if we extend the contract for three (3) years rather than two (2) years. In addition, since the printing of vehicle stickers is also included in the current contract, Infosend also offered to extend the 2011 pricing to the 2013 and 2015 issuance of vehicle stickers.
Staff is recommending that the Board approve a three (3) year extension with Infosend for the printing of utility bills.
On May 7, 2012, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
The original budget for the utility bill printing service was $17,000. Given that there will be no price increases, this should be sufficient to cover the cost of printing thru the end of the fiscal year. Subsequent fiscal years' budgets will include the cost of printing utility bills and vehicle stickers.
Recommended Action/Motion
I move to waive the bid process,
And
To reject the previous Board action of 2012-0158 and to approve the extension of the contract with Infosend for Utility Bill and Vehicle Sticker printing for three year period beginning April 1, 2012 and ending March 31, 2015 at the current 2011 rates.