Title
2024 Facilities Preventative Maintenance - Change Order #2
History
On September 16, 2024, the Village Board approved a change order for Midwest Mechanical Group, LLC (“Midwest Mechanical”) to increase the contract amount for the contract to perform Preventative Maintenance on the HVAC systems at Village buildings for 2024 of $134,525.00 to a new not-to-exceed amount of $194,563.14. This increase was in large part due to unexpected major HVAC repairs at Orland Park Health & Fitness Center (OPHFC), SportsPlex, Rec Admin, and Village Hall, as well as the need to utilize staff from Midwest Mechanical to fill in for the absence of the only HVAC technician on staff with Public Works Department. Because of this, more HVAC work is being outsourced.
Since that time, several HVAC repairs and emergency call outs have occurred, including issues at the Rec Admin, Civic Center, SportsPlex, Village Hall, and 143rd Street Metra Station buildings. Additionally, the Public Works Department HVAC technician has been on extended leave. As a result, an additional $48,721.21 is needed to pay the final invoices of 2024.
Financial Impact
Additional funds are available for this change order in FY2024 Public Works account 1008010-443200.
Recommended Action/Motion
I move to approve Change Order #2 to increase the amount of the Village’s existing Facilities Preventative Maintenance contract with Midwest Mechanical to add $48,721.21 in additional funds to the 2024 contracted amount of $194,563.14, for a new for a new not-to-exceed amount of $243,284.35;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.