Title
Annual Village-Owned Traffic Signal Maintenance
History
Due to the complex and technical nature of traffic control systems, the Public Works Department continues to choose to contract out the preventative maintenance and repair of the ten (10) Village-owned traffic control signal systems.
Given that there is known savings in cooperative purchasing, the Village has traditionally utilized the same contractor that performs this specialized work for the State and County. The State routinely, as required by statute, advertises and awards a signal maintenance contract to the lowest qualified bidder as part of their services procurement process.
The contractor selected by the State for their signal work again this year is Meade Electric Company, Inc. of McCook, Illinois. Meade has performed this work for the Village for the past several years, and has indicated that they are holding the cost for monthly maintenance at the same rate as last year - $138 per site.
Staff has reviewed their contract and has added performance elements to ensure that Meade’s response to reported signal outages and repair needs is within a specified time period. Meade has reviewed and accepted the contract modifications and, as such, it is Staff’s recommendation that the Village’s signal maintenance needs be met via a State contract extension offer with Meade Electric.
Given that Staff has provided evidence that the signal maintenance services proposed by Meade for work on Village-owned traffic control signals are similar to those performed by Meade on State and Cook County-owned signal systems and that the services awarded by the State have been competitively bid prior to award, we request waiving the bid process for this service. In addition, documents have been provided which supports the contractor’s offer to provide State pricing to Cook County and the Village.
On May 3, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referre...
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