Title
RFP #25-066 Sportsplex Fitness Equipment Maintenance
History
RFP #25-066 (attached) was issued on November 4, 2025 requesting proposals from qualified firms to provide fitness equipment maintenance services on all Sportsplex fitness equipment consistent with the Scope of Work (attached) for 2026, 2027 and 2028. This includes performing preventative maintenance twice per year. The RFP includes years 2029 and 2030 as optional renewal years at the Village's sole discretion.
Sportsplex fitness equipment, under contract 20250122 (attached) is currently maintained on an as-needed basis by the Fitness Connection. This includes twice per year preventative maintenance services at $9,000/yr., labor at $90/hr. and travel at $70 per trip. Parts are an additional cost.
The Fitness Connection (TFC) of Elgin, Illinois was the only proposer that responded to the RFP.
The proposal (attached) includes twice yearly preventative maintenance at $12,000 per year for 2026, 2027, 2028 and the optional years of 2029 and 2030. Repair costs include labor at $120/hr. and travel rate of $80 per call job. Parts needed for repairs are in addition to labor, travel and preventative maintenance costs.
The Fitness Connection has provided preventative maintenance and repair services for Sportsplex fitness equipment since 2022. Staff have found the company to be highly responsive to service requests, consistently using quality parts and experienced technicians. Their reliable work has minimized equipment downtime and helped prevent disruptions to Sportsplex members.
Additionally, the Fitness Connection has provided preventative maintenance and repair services at the Orland Park Health & Fitness Center (OPHFC) since 2020. This includes twice per year preventative maintenance at a cost of $4,700 per year. Labor is charged at $120/hr., travel is $80 per job, parts are an additional cost. The OPHFC staff have found TFC to be responsive, skilled and reliable in maintaining Center fitness...
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