Title/Name/Summary
Replacement of Police Vehicles Purchase - Proposal
History
On September 7, 2024, Police vehicle 1412 was involved in an accident, and the vehicle sustained substantial damage. The vehicle is a 2022 Ford Explorer Police Utility Interceptor. An insurance adjuster was sent out to assess the damaged vehicle and determined the vehicle to be a total loss.
On October 23, 2024, Police vehicle 1456 was involved in an accident. The vehicle is a 2020 Ford Explorer Police Utility Interceptor. That vehicle also sustained substantial damage and was determined to be a total loss.
The two (2) vehicles were not scheduled to be replaced this fiscal year. Due to some FY24 vehicle purchases coming in under budget, the 2024 Fiscal Year Budget includes remaining funds for the replacement of the two (2) police vehicles that were involved in accidents and deemed a total loss.
The Village’s insurance will take the vehicles to an offsite insurance auction. Funds recovered from the auction will be returned to the general fund to offset the total purchase price of the new vehicles.
It is staff’s recommendation to utilize the Illinois State Contract #22-416CMS-BOSS4-B-27256 for the purchase of two (2) 2025 model year Ford Explorer Police Utility Interceptor vehicles from Sutton Ford of Matteson, Illinois, at a price of $47,633 per unit, for a not-to-exceed contract amount of $95,266.00.
Financial Impact
Funds in the amount of $95,266.00 are allocated in account 3008040-570200 for this purchase.
Funds received from the insurance auction will be returned to the general fund.
Recommended Action/Motion
I move to waive competitive bidding in lieu of entering into a contract through the Illinois State Contract #22-416CMS-BOSS4-B-27256 with Sutton Ford of Matteson, Illinois for a total not-to-exceed cost of $95,266.00 for the purchase of two (2) 2025 Ford Explorer Police Utility Vehicles;
AND
Authorize the Village Manager to execute all related contracts, subject to...
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