Title/Name/Summary
Taste of Orland Park - Tent and Equipment Rental Contract
History
A request to bid on the Taste of Orland Park tents, tables, chairs and lights was published in the SouthtownStar and Orland Park Prairie. Information to bid on the Taste was sent to three tent companies. Bidders were requested to price items individually, based on approximate quantities as these may change from year to year.
The Village received two bids, one from Wilson Tent Rental and one from Taylor Rental. The bids were opened on April 9, 2009. Copies of the bid summaries are attached.
Wilson Rental’s total bid was $12,962.50 and Taylor’s bid was $14,155.00 for rental of tents, tables, chairs and tent lights at the Taste of Orland Park for the years 2009, 2010 and 2011.
On May 10, 2009 this item was reviewed and approved by the Community Events and Outreach Committee and referred to the Board for approval.
Financial Impact
$14,075 was budgeted for this expenditure in FY 2008-09
Recommended Action/Motion
I move to approve awarding the contract to Wilson Rental, Inc. for the rental of tents, tables, chairs and tent lights at the Taste of Orland Park for the years 2009, 2010 and 2011 at the per item price listed in their bid, for a total of approximately $12,962.50, depending on the number of items ordered each year, will not exceed the expense allocated for these items each year;
And
To authorize the Village Manager to sign the contract.