Title
Board Room Technology Purchase - Approval
History
Funds were budgeted to add a permanent video display system to the Village Hall Board Room. The proposed system will include a projector that will be permanently affixed to the wall on the east side of the Board Room which will project video images to a larger screen on the west side of the room. In order to overcome the natural lighting in the Board room, this projector will produce a brighter and higher resolution picture, and will require a special lens to cover the distance across the room. The new screen will be retracted electrically. This equipment can be installed and configured by staff.
The new system will allow for a wireless system that visitors can use to present computer presentations to the Board without having to wire their laptops to a projector. In addition, a permanent computer will be part of the system for staff presentations when private networking is needed. Private uses would include such things as budget display, GIS maps, and other internal applications. Additionally, an Apple TV device will be installed to accommodate iPad related presentations. These parts of the system (computer and wireless components) have already been procured and are not part of this request.
Three quotes were obtained in order to achieve competitive pricing. The quotes include a high Lumen projector, lens and a 96” wide 16:10 format electrically-controlled screen. The lowest of the three quotes for the system is $5,997 from Tierney Brothers of Minneapolis, Minnesota.
This was originally budgeted in 2014 at $13,000 for television screens. After further evaluation it was determined that one large projector would be more beneficial at a cost of $9,339, which was rolled over to 2015. This item is coming in at a lower coast than originally estimated.
On August 3, 2015, this item was reviewed by the Finance and Information Technology Committee, recommended for approval and referred to the Village Board ...
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