Title
Police Department Replacement Vehicles - Bid Award
History
The Public Works Department 2013 Fiscal Year Budget has a Board approved line item in the amount of $65,000 for the purchase of two (2) replacement 4WD Chevrolet Tahoes for the Police Department. These Tahoes will be replacing one Tahoe with more than 118,000 miles and the other with 95,000 miles. The two Tahoes being replaced will be repurposed within the fleet. One unit will transfer to ESDA replacing a 1992 F250 2WD Pickup and the other will transfer to the Public Works Vehicles and Equipment Division replacing a 1994 Chevrolet 4WD Blazer that serves as the service truck for field repairs to the fleet when needed.
Legal notice ran in the SouthtownStar Newspaper on Monday, January 21, 2013. In addition, bid packets were available on line. In return, two bids were received. Sealed bids were opened by the Village Clerk’s Office on Tuesday, February 5, 2013. Bid summary sheet attached.
Miles Chevrolet, Inc. of Decatur, Illinois, was the lowest bidder meeting all written specifications. Their bid price for two (2) 2013 Chevrolet 4WD Tahoe 5W4 Special Service Package Vehicles is $61,980.
On February 18, 2013, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
There is $65,000 budgeted for the replacement Tahoes (Account #010-5006-470200). The bid price of $61,980 is $3,020 under budget.
Recommended Action/Motion
I move to approve awarding the bid for two (2) 2013 Chevrolet 4WD Tahoe 5W4 Special Service Package Vehicles to Miles Chevrolet, Inc. of Decatur, Illinois, in an amount not to exceed $61,980.