Title
Desktop Computer Replacement Purchase - Approval
History
Desktop computer replacements in several departments were included in the FY2016 budget. In total, 37 desktop computers replacements are being proposed. In order to receive the best possible pricing, all budgeted equipment was consolidated into one purchase.
The specific replacement criterion is as follows:
-- 20 of the desktop computers are 5 to 10 years of age and can no longer run current Village software.
-- 15 of the desktop computers located in the Police Department are 6 to 7 years old. Current Police Department applications are much more graphic and application demanding, which causes these older systems to run slow.
-- 2 of the desktop computers are 4 - 5 years old and are used by staff who utilize higher end applications, such as GIS, Auto-Cad and Adobe Creative Suite software. These computers will be repurposed as spares to be used on an as needed basis.
Dell computers were specified because they work very well with our existing systems and are very competitively priced with other business class computers. Two different models are proposed to fulfill all the various application needs of staff. The Village is eligible for state contract pricing from Dell under GSA Contract # 45ABZ MHEC.
Staff is recommending the purchase of 37 Dell computers with three year Pro Support warranties.
On February 1, 2016, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
This hardware expenditure is included in the FY2016 MIS budget, in the amount of $42,000.
Recommended Action/Motion
I move to approve the Dell Desktop Computer Equipment Purchase in an amount not to exceed $37,654. .