Title/Name/Summary
RFP 22-015 - Holiday Lighting Services
History
RFP 22-015 Holiday Lighting Services was issued on March 3, 2022, and closed on March 18, 2022. The project scope of work consists of the installation, removal and storage of existing Village-owned holiday decorations, the installation and removal of tree lighting, and the maintenance of holiday lighting and decorations for a period of three (3) years, with the option to extend the contract for an additional two (2) years. This service includes the holiday decorations primarily displayed at Village Hall and Crescent Park, as well as the holiday lighting installed on trees located in Crescent Park, Centennial Park, and LaGrange Road medians.
While fifteen (15) vendors fully or partially downloaded the RFP documents, only one (1) vendor submitted a proposal. The RFP audit report and bid tabulation are attached for reference. Due to the specialized nature of this work, a limited number of bidders was expected.
The sole proposal was submitted by Artistic Holiday Designs, LLC, who is the Village’s current holiday lighting service provider. A summary of their 2022 - 2026 proposal prices is provided below. It should be noted that, due to the time of year that the Village requested proposals, the Village qualifies for a 10% Early Renewal Discount from Artistic Holiday Designs.
Artistic Holiday Designs, LLC.
2022: $140,226.31 ($155,807.02 without Early Renewal Discount)
2023: $140,226.31 ($155,807.02 without Early Renewal Discount)
2024: $142,136.98 ($157,929.98 without Early Renewal Discount)
2025: $142,136.98 ($157,929.98 without Early Renewal Discount)
2026: $144,238.70 ($160,265.23 without Early Renewal Discount)
Artistic Holiday Designs has been the Village’s holiday lighting contractor since 2016, which is when the Village made the original investment in holiday decorations and lighting. The Village’s decorations were manufactured by Leblanc Illuminations, which operated out of Le Mans, France...
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