Title
Fireworks - Notice of Cancellation
History
On February 28, 2024, the Village of Orland Park entered into an agreement with Pyrotecnico Fireworks, Inc. for professional services for a Pyro-Musical Production of the Village's Fourth of July fireworks display for a cost not to exceed $30,000 for 2024, 2025 and 2026 with an option to renew in 2027 and 2028 for a cost not to exceed $32,000. The contract was amended May 7, 2025 increasing the not to exceed amount to $35,000 for 2025 and 2026 and $37,000 for 2027 and 2028 if the contract renewal option was exercised.
Staff worked closely with the vendor to execute a precise musically choreographed 21 - 23 minute firework display. Despite this, the 2025 fireworks display started approximately 30 minutes late. Staff learned at 9pm that the fireworks were not ready to launch. During the course of the next 55 minutes, staff worked to understand why there was a delay and when the show would begin. The explanation shared was that there was a faulty cable. The vendor was working through each shell bank to identify and fix the faulty wiring. At approximately 10pm, the fireworks show began, nearly 30 minutes after the scheduled show-time. Due to the wiring issue, the show was 40 shells short of the full display and a $4,000 discount was received.
The set-up and preparation of the firework display were not impeded by weather or any other conditions. This failure was solely due to the vendors' inability to prepare the display during the set-up period as in previous years. The vendor failed to meet the obligation of the contract.
Staff believes it is in the best interest of the Village to cancel the contract between the Village of Orland Park and Pyrotecnico Fireworks, Inc, and reissue an RFP for three planned fireworks displays including the Fourth of July, a new Memorial Day weekend special event and the Taste of Orland Park in 2026, 2027 and 2028 with an option to renew for two additional years in 2029 and 2030.
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