Title
Custodial Services Contract Renewal
History
The Village entered into a contract with Total Building Services (TBS) in January, 2013. TBS has been the Village's cleaning company for many years. The following renewal provision of the contract reads as follows:
ARTICLE 2: TERM OF SERVICES
This agreement shall be for a term commencing January 1, 2013, through and including December 31, 2014. Thereafter, this Agreement may be renewed subject to both parties mutually agreeing on a negotiated fee and term, subject to Board of Trustees approval. The Village shall provide written notification to Contractor of its intention to renew this Agreement at least thirty (30) days prior to the expiration of the lease term.
TBS is offering a new three year contract with a 3% increase for the term of the contract. We have been very pleased with the performance of TBS; therefore, staff recommends renewing the agreement with TBS.
On October 20, 2014, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
The FY 2015, FY2016 and FY2017 budgets, subject to Village Board approval, will include amounts sufficient to cover the cost of cleaning services provided by TBS.
Recommended Action/Motion
I move to approve waiving the bid process;
And
To approve the Custodial Services contract extension with Total Building Service for FY2015, FY2016, and FY2017, in an amount not to exceed $19,482 per month for cleaning services at all facilities listed in the pricing proposal, except the Sportsplex and in an amount not to exceed $12,344 per month during the six (6) winter months and $9,702 during the six (6) summer months for cleaning services at the Sportsplex.