Title
Computer Equipment Purchase - Approval
History
Several departments need to have computers replaced this fiscal year and were included in the FY 2013 budget. There is also one new computer budgeted for Recreation Department’s Cultural Arts Center. All budgeted equipment was consolidated into one purchase to receive the best possible price. In total, 51 computers will be purchased.
Dell computers were specified because they work very well with our existing systems and are very competitively priced with other business class computers. The Village is eligible for state contract pricing from Dell under GSA Contract # 45ABZ MHEC.
Staff is recommending the purchase of 51 Dell computers with one year warranties. Five different models are proposed to fulfill all the various application needs of staff.
Because of the cost difference to purchase computers with extended warranties, staff has inventoried four spare computers that can be placed into service in the event of catastrophic malfunction such as a motherboard failure past the standard one year warranty period.
On March 4, 2013, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
This hardware expenditure is budgeted in computer hardware budget line item 010-1600-460110 in the amount of $53,000.
Recommended Action/Motion
I move to approve the Computer Equipment Purchase in an amount not to exceed $44,091.