Title
PerfectForms System Renewal - Approval
History
PerfectForms is cloud-based service used by the Village last year to provide residents the ability to submit their property tax rebate applications and supporting documentation over the Internet. The system’s core functionalities includes the capability to build custom web forms with intelligent behaviors and workflow applications. Examples of the features that were built into the tax rebate application include lookup and validation of property index and utility account numbers, dispatching of email to both the applicant and internal staff, and internal routing of applications for verification and approval.
The cost of the annual license is $4500. There are additional charges for hosting the data files from which the lookups are performed, for one additional user license, and for additional storage space so that residents can attach their supporting documentation. The total cost for the renewal of the system is $7,035.
Financial Impact
There are funds available in the Home Rule Sales Tax Fund to cover the cost of this service.
Recommended Action/Motion
I move to approve the annual renewal of PerfectForms system at a cost not to exceed $7,035.