Title
Granicus Three Year Contract Extension for Granicus Software Renewal Subscriptions (Ratification)
History
In February 2025, the Board approved the Granicus suite software license including GovAccess, Communications Cloud, Communications Cloud Advanced Package, Legistar, Legistar InSite, Government Transparency Suite, FOIA Module, Redaction License and Granicus Encoding Appliance. There was an error in costs in the original approval of $9.00 on the first (1) year of the three (3) year contract. The approved amount for the three (3) year contract with Granicus GovAccess, Communications Cloud, Communications Cloud Advanced Package, Legistar, Legistar InSite, Government Transparency Suite, FOIA Module, Redaction License and Granicus Encoding Appliance software for three (3) years at a prorated cost of $37,389.98 for 2025, and $51,613.16 for 2026, and $55,226.10 for 2027, but the actual costs should have read $37,398.98 for 2025, and $51,613.16 for 2026, and $55,226.10 for 2027, for the three (3) year total cost of $144,238.24.
Financial Impact
The Granicus software licenses have been budgeted for the FY25 budget.
Recommended Action/Motion
I move to ratify the Granicus three (3) year contract for GovAccess, Communications Cloud, Communications Cloud Advanced Package, Legistar, Legistar InSite, Government Transparency Suite, FOIA Module, Redaction License and Granicus Encoding Appliance software for three (3) years at a prorated cost of $37,398.98 for 2025, and $51,613.16 for 2026, and $55,226.10 for 2027, for a three (3) year total cost not to exceed $144,238.24;
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.