Title/Name/Summary
SCADA Support Services - Change Order #1 and Addendum A
History
The Village of Orland Park operates a water distribution system and sanitary/storm collection system across twenty-five (25) different locations. These sites include seven (7) water towers, three (3) booster stations, one (1) main pumping station, thirteen (13) lift stations, and one (1) storm station.
The Utility Division of Public Works has used the Supervisory Control and Data Acquisition (SCADA) system since 1985. The system provides twenty-four (24) hour monitoring and controls for the Village’s water and sanitary system.
The Village executed a contract with Concentric Integration LLC of Crystal Lake, Illinois, for 2025 SCADA Support Services, but did not include a provision for time and material. Throughout the year, non-routine maintenance is needed due to damage or failure which is above and beyond the scope of the original contract. The cost of these repairs varies year by year, but typically does not exceed $25,000 annually, and is determined on a case-by-case basis.
Staff is recommending adding $12,500.00 to the original contract amount of $42,620.00 for time and material for the rest of fiscal year 2025 to cover any damage or failures of the SCADA system not covered in the original contract.
Financial Impact
Sufficient funds are allocated in account 5008150-443900 for the maintenance and repair the SCADA network on a time and material basis.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Addendum A to the current Professional Services Agreement dated December 16, 2024, with Concentric Integration LLC in the amount of $12,500.00 for time and materials for a total not to exceed cost of $55,120.00 for fiscal year 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.