Title/Name/Summary
Orland Park Public - Village Newsletter Bid Award
History
The Village’s printed newsletter the "Orland Park Public" was first created over 30 years ago and delivered quarterly to all homes and businesses in Orland Park. The newsletter includes information from all of the village departments.
On Wednesday, February 28, 2015 bids were opened in the Village Clerk's Office for the printed version of the “Orland Park Public”. The total bid price was based on 27,000 newsletters per quarter a total of 108,000 newsletters annually and per 1,000 additional copies.
Four area printers submitted bids for the next three years: Crossmark Printing of Tinley Park; Hagg Press, Inc. of Elgin; KB Offset Printing, Inc. of State College, Pennsylvania; and PrintSource Plus, Inc. of Blue Island. (See attached bid tabulations.)
Hagg Press was the lowest bidder with an annual price of $42,479.00 for four editions in 2015; $42,904.00 for four editions in 2016 and $43,548.00 for four editions in 2017.
Hagg Press was the Village’s last printer for the “Orland Park Public” and provides exceptional service. Staff recommends awarding the printing of the “Orland Park Public” Village newsletter to Hagg Press of Elgin.
On February 2, 2015, this item was reviewed by the Economic Development, Strategy and Community Engagement Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Cost for printing of the newsletter for FY 2015 will be $42,479.00. Currently budgeted amount for printing of the newsletter in FY2015 is $36,000.00. Higher than anticipated bid prices are attributed to an increase in paper and printing supply costs which could not be predicted. No budget adjustment is needed as funds will be transferred from one line item to another within the same fund.
Recommended Action/Motion
I move to approve accepting the bid from Hagg Press for the Orland Park Public Newsletter for one year with an ...
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