Title/Name/Summary
Self-Contained Bulk Water Dispensing Station - Purchase ITB 24-050
History
Public Works sells bulk water to contractors and landscapers throughout the year from a small hydrant at the Public Works facility. This service is available only during working hours of 7:00 am and 5:00 pm. This process also requires office staff to collect cash or a check to purchase water from the contractors. Contractors working for the Village also get bulk water from Public Works at no charge. Amount of water taken from the fill hydrant are estimated, and not accurately accounted for.
As part of the Public Works facility improvements, and the replacement of the new fuel tanks, Public Works is recommending the purchase of a new self-contained bulk water dispensing station. The new station will accept credit cards for payment of the water and track the amount of water purchased more accurately. The station will also be operational outside Public Works’ normal operating hours and reduce the amount of backflow devices being distributed in the field. The 2024 budget line item is $75,000.00 for this purchase.
Public Works staff will install the concrete pad and run the water service line and sewer line.
This purchase was advertised on BidNet Direct from May 28, 2024, to June 11, 2024. Thirteen (13) companies viewed documents, and one (1) courtesy email was sent out. One (1) bid was received from Flowpoint Environmental Systems of Denver, Colorado, in the amount of $63,636.67.
Financial Impact
Funding for this purchase was budgeted in 2024 GL account 5008150-570500, and came in under the approved budgeted amount.
Recommended Action/Motion
I move to approve the purchase of a FlowPoint Self-Contained Bulk Water dispensing station from Flowpoint Environmental Systems Inc. of Denver, Colorado, for an amount not to exceed $63,636.67;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.