Title
Recreation and Parks Program Guide Printing - Request for Proposal
History
On October 1, 2014 proposals were submitted and reviewed by staff for the printing of three seasonal Recreation and Parks Department program guides. Four proposals were received with the lowest and best qualifying quote from John S. Swift Co., Inc. of Buffalo Grove, IL. The proposal from John S. Swift Co., Inc. was 2% lower than our current pricing. The QuadGraphics proposal was rejected because they were non-responsive.
The figures proposed are per-edition based on three seasonal brochures per year for 26,000 copies per season. The proposal included an option to renew the contract for two additional years, at the discretion of the Village.
After review of pricing, samples and reference checks, staff recommends accepting the proposal from John S. Swift Co., Inc. for the brochure series in 2015 at $49,716; year 2 (2016) at $50,214; and year 3 (2017) at $50,715. The Village maintains the option not to renew the contract annually.
On October 20, 2014, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Account #283-4001-460140.The amount budgeted for brochure printing is $60,000 for FY2015.
Recommended Action/Motion
I move to approve accepting the proposal for the 2015 - 2017 program guide series, printing from John S. Swift Co., Inc. in the amounts specified in the proposal not to exceed the budgeted amount.