Title/Name/Summary
Police Database Search Tool Vendors (Accurint to CLEAR) - Vendor Change
History
A requested change of vendor from Accurint to Thomson Reuters’ Westlaw - CLEAR for Law Enforcement Plus - a database search tool. This vendor change only request would utilize funds from Police Budget # 010-7002-432990.
The department currently utilizes the services of LexisNexis Accurint, a pay as you go service for database searches for law enforcement purposes. Westlaw’s CLEAR search tool will allow the same, if not a higher comprehensive level of searches, in a more user-friendly format, at a fixed rate per month, regardless of the number of searches performed. This flat rate equates to substantial savings annually based on the historical analysis of use.
On August 21, 2017, this item was reviewed and approved by the Public Safety Committee and referred to the Village Board for approval.
Financial Impact
Westlaw’s CLEAR for Law Enforcement Plus requires a two year contract beginning in FY2018. The monthly charges for the remainder of FY2017 and the entire FY2018 would be $333.00 per month. In FY 2019, the cost per month increases by 3 percent ($343.00). The funds would be expended from Police Budget # 010-7002-432990.
Recommended Action/Motion
I move to approve a vendor change from Accurint to Thomson Reuters’ Westlaw - CLEAR for Law Enforcement Plus at a cost not to exceed $9,443.88 for the term beginning September 1, 2017 through December 31, 2019.