Title
Approval Contract - Taste of Orland Electricity
History
The Taste of Orland requires rented generators to provide electricity for the three day event held the first weekend in August. An RFP was sent out on March 20, 2014 for proposals to provide these services for the years 2014, 2015, and 2016.
Two proposals were received (summary proposal sheets attached): Patten Industries: $8,200.00 for each of the three years; Charles Equipment Energy Systems: 2014: $9,499.00; 2015: $9,688.98; 2016: $9,882.75.
In a meeting between Patten Industries, the Building Services Foreman, the Village’s electrical inspector, and Recreation Department personnel, the proposal was thoroughly discussed to ensure the proposal would meet the needs of the event. The Patten Industries representative provided examples of the equipment that would be utilized. Village staff deemed that the proposal by Patten Industries would meet the needs of the event and that Patten’s equipment was newer and a better quality than previous years.
Upon checking references, it was found that Patten Industries has performed at a high level for Ram Racing (Hot Chocolate Run, 40,000 participants) and Hammond, Indiana’s Festival of the Lakes (5 Day Festival with an attendance of 10,000 per day). Both references provided strong and confident recommendations for Patten Industries.
On May 19, 2014, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds in the amount of $12,500 have been allocated in the 2014 Taste of Orland Park budget 010-9400-441300.
Recommended Action/Motion
I move to approve accepting the proposal from Patten Industries at $8,200 per year for the 2014, 2015, and 2016 Taste of Orland Park.