Title
Rec Admin HVAC Improvement Project - Final Approval
History
On June 3, 2024, the Village Board of Trustees approved a Letter of Commitment (LOC) with Trane, Inc. (Trane) for the Rec Admin HVAC Improvement Project. The LOC authorized Trane to move to the Proposal Stage in which Trane would complete a full set of project design plans and provide the Village with a cost proposal not to exceed $1,394,000.00 for the execution of those plans. This project would be completed in a single phase. Pricing for this project is in accordance with OMNIA Cooperative Contract #3341.
The Public Works Department subsequently worked with engineers from Trane to refine the scope of work, optimize the project budget, and finalize project design plans. The project scope of work, a summary of which is attached, includes the replacement of the two (2) existing Air Handling Units (AHUs) with high efficiency air-cooled chiller, thermal storage tanks, air handling unit, and Variable Air Volume (VAV) boxes. Additional work includes the replacement of exhaust louvers, domestic water heaters, and condensate pump systems.
As Trane would act as the project engineer and general contractor, the scope of work includes full construction management, mechanical/electrical/structural engineering, installation and subcontracting, material shipping and storage, and a one (1) year labor and materials warranty.
Upon completion of the project plans, which are attached for reference, the final proposal price submitted by Trane, Inc. was $1,260,765.00, or $133,235.00 less than the original cost estimate. The cost reduction is a result of project efficiencies identified by Public Works Staff and a competitive internal bidding process by Trane. As previously mentioned, proposal pricing is based on OMNIA Cooperative Contract #3341. It should be noted that the Village may request a third-party review of the proposal to ensure the Trane proposal is in accordance with OMNIA Cooperative Contract. A sampl...
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