VILLAGE OF ORLAND PARK - File #: 2011-0333

• File #: 2011-0333
• Version: 0
• Name: Purchase of IPad2 for Paperless Agendas - Approval
• Type: MOTION
• Status: IN BOARD OF TRUSTEES
• File created: 5/26/2011
• In control: Board of Trustees
• On agenda: 8/14/2011
• Final action: 8/14/2011
• Title: Purchase of IPad2 for Paperless Agendas

Date	Ver.	Action By	Action	Result
8/15/2011	4	Board of Trustees	APPROVED	Pass
8/4/2011	4	Village Manager	INTRODUCED TO BOARD
8/1/2011	3	Technology Communication & Community Engagement Committee	RECOMMENDED FOR APPROVAL	Pass
7/25/2011	3	Village Manager	INTRODUCED TO COMMITTEE
7/18/2011	2	Technology Communication & Community Engagement Committee	CONTINUED	Pass
7/1/2011	2	Village Clerk	INTRODUCED TO COMMITTEE
6/20/2011	1	Board of Trustees	REFERRED	Pass
6/10/2011	1	Village Clerk	INTRODUCED TO BOARD
6/6/2011	0	Finance Committee	RECOMMENDED FOR APPROVAL	Pass
5/27/2011	0	Village Clerk	INTRODUCED TO COMMITTEE

Title
Purchase of IPad2 for Paperless Agendas
History
Legistar has been utilized by the Village Clerk’s Office since 1992. In 2007, the Clerk’s Office completed a significant upgrade to the system. While reports remained the same, the interior of the system dramatically changed, becoming much more user friendly and easier to enter and search for data. The Clerk’s Office continues to streamline the Committee and Board of Trustee Meetings process, for both staff and elected officials.

Orland Park’s commitment to its green initiatives encompasses every village department, including the Village Clerk’s Office. In the FY2011 budget, the Village Board approved a $3,000 upgrade for the Legistar System, enabling the Clerk’s Office to move to paperless board agendas. The system upgrade will not only enable the village and its Clerk’s Office to achieve another green objective, it saves time and money for everyone.

The upgraded system will enable the Clerk’s Office to distribute information on the internet in a fraction of the time. For example, in the past, if there was a change to the agenda, staff would have to re-copy the entire packet and re-upload it onto the internet.

The Village Clerk’s Office has the technology to provide paperless agendas; however, the Clerk’s Office, working in conjunction with the Village Manager's Office and MIS division, need to determine the best tool to deliver this paperless service to the elected officials. After much research and conversations with Legistar’s developer, Daystar, it has been determined that the IPad2 would be the best and most cost efficient tool to deliver information to the Village Board members.

Using the IPad 2 would eliminate paper agendas. With its lightweight structure, it would enable the trustees to continue to have room on the dais because of its size and touch screen capabilities. Using the touch screen format, board members would be able to easily navigate through the agenda packet. The IPad 2 also has ...