Title
Waterly Cloud-Based Data Collection Software - Purchase
History
The Public Works Department currently manages the Village’s water distribution system and sanitary/storm collection systems consisting of twenty-five (25) sites. The sites include one (1) main pumping station, seven (7) water towers, three (3) booster stations, one (1) storm station, and thirteen (13) lift stations.
The Utility Division staff is recommending the purchase of Waterly Data Collection Software to eliminate the need for paper data recording in the field. This software will keep track of maintenance records, data for Illinois Environmental Protection Agency (IEPA), Metropolitan Water Reclamation District (MWRD), and LMO2 water loss reporting. Waterly collects data to help staff determine when asset maintenance is required to reduce failures.
Waterly Data Collection Software is a sole source purchase.
Software cost is based on the daily average of water pumped into the distribution system. There is a onetime Enterprise Sign-On & Enterprise Onboarding Fee of $1,000.00.
Annual pricing for Waterly, which includes Water Click for the connection to the Supervisory Control and Data Acquisition System (SCADA), is as follows:
2024-2025 - $6,850.00
2025-2026 - $7,125.00
2026-2027 - $7,400.00
2027-2028 - $7,675.00 (option year 1)
2028-2029 - $7,950.00 (option year 2)
Total cost for three (3) years plus the option for two (2) additional years is $38,000.00.
Financial Impact
Funds were not budgeted for this purchase, but are available in the FY2024 Water Fund 5008150-570500 Underground Water and Sewer Lines.
Recommended Action/Motion
I move to waive bidding requirements and approve the purchase of Waterly Data Collection Software in the amount of $38,000.00 for three (3) years plus the option for two (2) additional years;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.