Title
Village Hall Window Blind Project (Change Order/Ratification)
History
In February 2024, the Village Board approved the Village Hall Window Blind Project and authorized a total expenditure of up to $52,005.09 (base price plus contingency) in order to replace aging window blinds in Village Hall. Cache Furniture commenced work on the project; however, certain blinds have been back ordered due to supply chain issues, causing the project to run slightly above the approved budget and slightly longer than the initially anticipated timeline, although partial completion and installation has been achieved. This necessitates 1) ratification of the initial contract with Cache Furniture in the amount of $45,732.00 plus $4,000 contingency for a total contract price of $49,732.00; 2) approval of a change order of $374.00 of the already existing contingency (for a total expenditure of $46,106 with a remaining already approved contingency of $3,626); and 3) approval of a change order extending the contract performance term from August 1, 2024 to October 1, 2024.
Financial Impact
Funding for this project was budgeted in FY2023 in account 1008010-570100. A request for these funds to be rolled over from 2023 to 2024 will be processed by the Finance Department.
Recommended Action/Motion
I move to ratify the Village Hall Window Blind Contract with Cache Furniture in the total amount of $49,732.00 ($45,732.00 plus $4,000 contingency) and to approve change orders authorizing $374.00 of contingency fund expenditure and an extension of the time of performance from August 1, 2024 to October 1, 2024;
AND
Authorize the Village Manager to approve further change orders not to exceed the remaining contingency amount;
AND
To authorize the Village Manager to execute all related documents subject to Village Attorney review.