Title
Annual Liquid Deicing Purchase for 2014-2015 Winter Season - Contract Extension
History
In 2010, the Public Works Department received Board approval for the purchase and installation of a liquid anti-icing system. The system has been in operation since then, providing enhanced snowfighting protection for roadways.
Ice Bite® is an anti-icing fluid derived from a sugar beet source made by Road Solutions, Inc. This liquid, critical to the deicing process, needs to be replenished throughout the winter months. The Village purchases deicing agent through the Suburban Purchasing Cooperative (SPC). The SPC is a joint purchasing program sponsored by the Northwest Municipal Conference (NWMC), DuPage Mayors & Managers Conference (DMMC) South Suburban Mayors and Managers Association (SSMMA), and Will County Governmental League (WCGL). Together the SPC represents 140 municipalities and townships in northeastern Illinois. Economies of scale in terms of pricing and staff resources are the prime objectives of the SPC Joint Purchasing Program.
The SPC contract with Road Solutions, Inc. of Indianapolis, Indiana has been renewed for the third of three possible one-year extensions at a cost of $1.57 per gallon. The duration of the contract extension is November 9, 2014 through November 8, 2015. Village Staff has found the deicing products sold by Road Solutions to be high quality and consistent with our needs.
On December 1, 2014, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The Fiscal Year 2015 Budget contains a line item (010-5002-462600) for the purchase of deicing materials.
Recommended Action/Motion
I move to approve accepting the contract cost submitted by Road Solutions, Inc. of Indianapolis, Indiana, as part of the Suburban Purchasing Cooperative for the purchase of deicing materials at a cost not to exceed the Board approved budget line item.