Title
Coffee and Snack Vending Service 2011 - Approval
History
In September 2011, the Village of Orland Park sent Requests for Proposal (RFP) to numerous vendors for coffee and snack machine vending service for Village facilities. A legal notice was also placed in the local paper advertising the RFP, and the RFP was listed on the Village’s website. The Village received two responses; one from Antique Coffee & Vending Services, Inc., and one from Fox Vending. The Village’s current vendor, Commercial Coffee, notified the Village that it would not be submitting a proposal.
After review of the proposals submitted by Antique Coffee and Fox Vending, references were contacted. Based upon the proposal review and the results of the reference checks, staff recommends that the Village award the contract to Antique Coffee & Vending Services, Inc. Antique Coffee & Vending Services, Inc. offered the lowest overall prices for the various coffee and snack products customarily ordered by the Village when factoring in the delivery charge and will stock the snack vending machines with a minimum of 25% healthy snacks such as granola bars, baked chips, non-salted cashew/peanuts, and a variety of other items.
On December 5, 2011, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
There is approximately $7,400 included in the FY2012 budget for coffee within various departmental budgets.
Recommended Action/Motion
I move to approve Antique Coffee & Vending Services, Inc. as the Village of Orland Park’s coffee and snack machine provider for a one-year term with automatic renewal on its annual anniversary date for each of three (3) successive years unless the Village notifies the Vendor in writing thirty (30) days prior to said anniversary date that it does not wish to renew the contract.
And
Authorize the Village Manager to execute the agreement.