Title/Name/Summary
RFP 18-038 - Village Hall Green Roof Project
History
PROJECT OVERVIEW
On August 8, 2018, the Village issued a Request for Proposals (RFP 18-038 Village Hall Green Roof Project) for a subject matter expert (SME) to advise on and supervise the installation of two (2) green roofs and two (2) observation decks by qualified Village staff, the procurement of all green roof and decking materials, the training of two (2) Village staff members in green roof maintenance and assistance in performance data collection. Proposals were due on August 24, 2018. The Village received qualifying proposals from Apropos Landscape and EcoGardens, LLC.
PROPOSAL REVIEW
On August 28, 2018, a Selection Committee comprised of Village staff reviewed the qualifying proposals. The Apropos Landscape total project proposal was listed as $60,000, although verification of their line items costs resulted in an actual total proposal of $59,170. The proposal from EcoGardens, LLC. was $49,820.00. The price difference between the two proposals was $9,350, which was largely attributed to higher material unit prices from Apropos. EcoGardens, LLC. provided a narrative detailing the company's experience with green roof and green roof decking installation throughout the Chicagoland area. The project narrative is attached for review (a similar narrative was not provided by Apropos). Mr. Greg Raymond, who would be the actual SME from EcoGardens, LLC, has managed or installed over 2 million square feet of green roof/roof garden space, including many projects with decking on pedestals, which aligns with the plans for the Village Hall green roof.
As per the RFP's requirements, the Selection Committee evaluated all proposals based on the following criteria: price (50%), subject matter expert (SME) qualifications (40%), and Village discretion (10%). Members of the Selection Committee evaluated and scored each submittal using the RFP Criteria. The RFP Coordinator averaged the total scores...
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