Title
Class Software Annual Maintenance - Expenditure Approval
History
The MIS Division has included $23,729 in the FY 2013 budget for the Class Program and Facility Management software maintenance and support. The vendor, Active Network Inc., provides annual software updates and 24 hour per day, 7 day per week technical support.
The Class system has been in use by the Recreation Department since 1997 and is the core information system used by the department.
Current maintenance costs are $27,916.26 less a 15% discount in the amount of $4,187.43 for a total of $23,728.83. This is a $2,988.80 savings from 2012 maintenance costs, due to the elimination of the Tele-Reg application and four telephone lines needed to support it. With the implementation of Hosted Internet Registration on August 10, 2012, the need for Tele-Reg registration was no longer necessary.
On December 3, 2012, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
This expenditure is wthin the budgeted amount.
Recommended Action/Motion
I move to approve the Active Network Inc. software maintenance expenditure in an amount not to exceed $23,729.