Title
Basin Best Practices Project - Consultant Review and Selection
History
At the Public Works and Engineering Committee meeting in February 2011, Staff presented a strategy for a structured program to review and improve the first group of detention ponds (Basins) that comprise a critical component of the Village’s stormwater management system. To refresh, the broad goals of this global strategy include:
1. Establish a comprehensive Village-wide approach.
2. Provide consistency in expectations among all stakeholders.
3. Utilize the right resources at the right time provided by the best qualified parties.
4. Follow industry best practices for ecological restoration and maintenance.
During March, a Request for Proposals (RFP) was finalized that provided the scope for a technical review of a list of Basins that are of significance to the Village and residents. Seven proposals were received by the due date of April 7, 2011. The proposals were reviewed by a Selection Team that consisted of staff from Public Works and Engineering, Parks, Development Services and the Administration Departments as the Basin responsibilities cut across traditional departmental lines.
The Selection Team examined the proposals for cost, demonstrated technical competencies and successful past performance. It was important that the selected firm possess a clear understanding of the Village’s project and challenges, and provide specific examples involving projects of similar size and scope. Multiple references and a plan for stewardship were required, as was a need to demonstrate an educational/communications strategy to educate Village maintenance staff, residents and contractors on the importance of Best Practices management techniques to achieve the Village’s desired categorized Basin performance.
Staff reviewed the very competitive proposals, asking six qualified teams to provide a cost-based proposal for improvements to the Village Hall Complex South Basin. This reque...
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