Title
Fertilization & Broadleaf Weed Control Contract Cancellation
History
The contract for Fertilization and Broadleaf Weed Control was bid in March of this year. The low bidder of the three bids received at that time was Trugreen. The contract approved by the VIllage Board was a three year contract to care for both Public Works Ponds and Parks Department park areas. Trugreen has been the Village’s provider of fertilization and broadleaf weed control since 2009. This past year, both Public Works and Parks have experienced numerous problems with Trugreen’s reliability and service. Trugreen was found to be using a weed control product that was not what was defined in the VIllage specifications and it took great effort by the Village staff to resolve the concern; namely, Trugreen's lack of communication regarding where and when the product is being applied.
The current contract was to provide service for one year (2012) and would be automatically renewed on calendar year end (December 31st) for each of two (2) successive years unless the Village notified the Contractor in writing at least thirty (30) days before the anniversary date. Staff is recommending that the Village send notification to the contractor that the Village will not be renewing the contract for years 2013 and 2014. Staff recommends rebidding the fertilization and broadleaf weed control services immediately.
On November 5, 2012, this item was reviewed and approved by the Parks & Recreation Committee and referred to the Village Board for approval.
Financial Impact
None.
Recommended Action/Motion
I move to approve nonrenewal of the contract with Trugreen for Fertilization and Broadleaf Weed Control for the contract years 2013 and 2014 and approve rebid this service.