Title
Online Program Registration - Expenditure Approval
History
The Class system has been in use by the Recreation Department since 1997 and is the core information system used by the department. Online Program Registration would be a new companion module to this system. The Hosted Internet Registration module would allow users to securely access our Class database from the web to register for programs, process credit card payments and send a confirmation to the registrant via email.
There are currently two software providers for on-line program registration for recreation programs: Active Network which is the Village’s current software provider and Rec Track. After researching these options, staff is recommending to enter into an agreement with Active Network for Hosted Internet Registration as they are our current provider and on-line registration would be and add-on component to the current system. If the Village chose to use Rec Track we would need to purchase their entire registration system which would be a significant cost. In addition, Rec Track lacks the league scheduling functionality that the Village currently has with Active Network. This loss of functionality would have negative impact on Recreation Department operations.
As a hosted service, Active Network would provide the web server and secure payment functionality with a secure connection to the Village’s local Class database. The system would offer real time online registration fully integrated with the Village’s system and provide 24-hour access for program registration.
Active Network provides the secure website and firewall and registrant information will be stored on a secure remote server hosted by Active Network. Through the proposed agreement Active Network acknowledges our customer’s personal information is to be used strictly for the purposes of completing an on-line transaction and under no circumstances will their information be shared or sold to any third party entity.
Costs &...
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