Title
Financial Operations and Auditing Preparation Services
History
The Finance Department has been diligently working on audit preparation and is now current with its annual audit requirements. In December 2024, the Board approved entering into a contract with Robert Grogan of Middle America Government Consulting, Inc. (MAGC), who specializes in financial operations and audit preparation services. Bob has assisted the Village by reconciling general ledger accounts, providing accounting support for the 2022, 2023 and 2024 audits, and responding to inquiries from the external auditing firm, Sikich.
Bob’s extensive qualifications and deep familiarity with the Village’s processes and systems make him a valuable asset in efficiently completing the 2022, 2023 and 2024 audits and bringing the Village into compliance. Retaining his services will help prevent further delays and ensure continuity, given the critical institutional knowledge he brings to the process which makes him a sole source vendor.
The Village currently has a Professional Services contract with Middle America Government, set to expire on December 31, 2025. To maintain progress on the audit, Finance would like to waive the competitive bid process and enter into a new Professional Services contract with Middle America Government. The new contract would take effect on January 1, 2026, and expire on December 31, 2026. Bob’s current pay rate is $104.00 per hour for up to 40 hours per week, with an overtime rate of $156.00 per hour for any hours worked beyond 40. His weekly hours typically range between 10 and 40 hours.
Financial Impact
Funds for this contract are included in the 2026 budget in GL 1003000-442500 and will not exceed $108,160.00.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of entry into a sole source agreement and authorize the execution of a Professional Services contract between the Village of Orland Park and Middle America Govern...
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