Title
Annual Village-owned Traffic Signal Maintenance - Proposal
History
The Public Works Department contracts out the preventative maintenance for the thirteen (13) Village-owned traffic control signal systems.
The Village has traditionally utilized the same contractor that performs this work for the State and County as part of their bid procedure.
The contractor selected by the State and County for their signal work again this year is Meade Electric Company, Inc. of McCook, Illinois. Meade has performed this work for the Village for many years. In 2013, Meade submitted a proposal for maintenance in the amount of $145 each per month. This is the same as in 2014; while the last increase in this cost was 5% from 2012 pricing. The proposal was for a two-year period with an option for a third year at the Village’s discretion. At this time, staff recommends exercising the option to extend the term of the contract for a third year. This proposal provides the same timeframe and agreement that the State and County recently entered into with Meade. The cost of repairs due to damage or failure is above and beyond the scope of this proposal and is determined on a case by case basis.
On February 2, 2015, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The 2015 Fiscal Year Budget has sufficient funds in account 010-5002-443700 for the maintenance and repair of traffic signals. This account includes funds associated with this contract among other repair expenses.
Recommended Action/Motion
I move to approve waiving the bid process for this service;
And
Approve accepting the proposal from Meade Electric Company, Inc. of McCook, Illinois, for traffic signal maintenance for the thirteen (13) Village-owned traffic signals at a cost not to exceed the Board approved allocated amount for 2015.