Title
Materials Loading and Hauling Services - One Year Contract Extension
History
In August of 2014, the Village published a bid for Materials Loading and Hauling Services for the removal of concrete, asphalt, clean construction spoils and other excavated materials from the Bulk Material Storage Facility (BMSF) at 16401 S. 108th Avenue. This service includes the loading and hauling of excavated spoils and/or materials from the BMSF to a licensed Clean Construction Demolition Debris (CCDD) Fill Operation, to an authorized non-CCDD fill operation or to a recycling facility.
Based on the lowest unit price bid total, the Village Board awarded a three-year contract to KLF Enterprises of Markham, Illinois in October of 2014. This contract was extended in November of 2018 for two additional years at the 2017 rates. During the past five years (2015 through 2019), the contractor has provided excellent service for the Village.
Due to the ongoing COVID-19 pandemic, and the challenge of advertising for competitive bids at this time, staff requested KLF Enterprises to provide a proposal to extend their pricing for an additional two years, 2020 and 2021. Based on their quality service since the original contract and beyond, it is staff’s recommendation to accept the proposal from KLF Enterprises for a two-year contract extension.
Financial Impact
Funding for Material Loading and Hauling Services budgeted annually in account line items 010-5002-442990, 031-6002-442990, 031-6003-442990 and 031-6007-442990.
Recommended Action/Motion
I move to approve a two-year contract extension for Materials Loading and Hauling Services to KLF Enterprises of Markham, Illinois in a total amount not to exceed the Board approved budgeted amounts.