Title
2016 Village of Orland Park Open Lands Golf Outing
History
The annual Village of Orland Park Golf Outing to benefit Open Lands of Orland Park is scheduled for Tuesday, September 13, 2016 at Silver Lake Country Club.
Course rental fees for a maximum of 144 golfers will be $7,000.00 per the proposed Silver Lake Country Club contract which is the same rate as 2015. Expenses for continental breakfast setup and coffee, lunch, cocktail hour, dinner, and refreshments on the course are determined at the conclusion of the outing and are based upon final participation numbers and total beverage consumption. Based on the 2015 outing, total costs to Silver Lake Country Club for 2016 are estimated not to exceed $15,850.
On February 15, 2016, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
In 2016 funds have been budgeted in account 010-9450-442990 SE-7100 for these expenses. Registration fees and event sponsorships are expected to offset the costs of the event, including any amount above the budgeted expenses as in previous years. A $500.00 deposit was carried over from the 2015 event and has already been applied to the expense total for the 2016 event.
Recommended Action/Motion
I move to approve an agreement with Silver Lake Country Club in an amount not to exceed $15,850 for the 2016 Open Lands Golf Outing course rental and associated expenses.