Title/Name/Summary
Bulk Material Purchases - Waive Bidding Process
History
The Public Works Department in conjunction with the Parks and Building Maintenance Department went out to bid last year for unit pricing of bulk materials utilized by each Department throughout the year. These materials consist of concrete, asphalt, stone, sand and various materials used for ball fields and parks. At that time, staff was informed that companies could not commit to annual pricing due to the continual rise in energy costs. Staff has again contacted several vendors in the area and we have been informed that they still cannot commit to any long-term pricing for the same reason. Therefore, it is recommended that the required bidding process for bulk materials be waived and the Departments be authorized to purchase bulk materials as needed for an amount not to exceed the Board approved budgeted line items.
On October 8, 2007, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
The Public Works and Parks and Building Maintenance Departments have several separate Board approved line items in the 2007/2008 fiscal year budget for the purchase of various bulk materials as outlined above.
Recommended Action/Motion
I move to approve waiving the bid process for the purchase of bulk materials;
And
To approve authorizing the Public Works and Parks and Building Maintenance Departments to purchase bulk materials from vendors selected based on current cost, availability and location for a total cost not to exceed the Board approved amounts for these products.