Title
Utility Vehicles - Parks Department - Bid Award
History
The Public Works Department 2012 and 2013 Fiscal Year Budgets have Board approved line items in the amount of $40,000 and $21,200 respectively for the purchase of replacement utility vehicles. The Village’s Parks Department has been using the utility vehicle manufactured by Kubota Tractor Corporation since 2004. This type of vehicle is used year around, is able to operate in adverse weather conditions and has become a useful resource in the snow removal operations. The three vehicles being replaced have hour meter readings from 2,650 to 3,400.
Legal notice ran in the SouthtownStar Newspaper on Thursday, December 27, 2012. Four bid packets were received for processing. Sealed bids were opened by the Village Clerk’s Office on Monday, January 14, 2013. Bid summary sheet attached.
1st Choice Equipment, LLC of Carol Stream, Illinois, was the lowest bidder meeting all written specifications. Their total bid price for three (3) Kubota Utility Vehicles is $56,265. 1st Choice Equipment, LLC can deliver the vehicles 60 to 90 days after receipt of purchase order.
On January 21, 2013, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
There is $40,000 in the 2012 operating budget that has been requested to be rolled into the 2013 Public Works Budget and $21,200 in the 2013 operating budget for the purchase of these replacement vehicles in account 010-5006-470300. The purchase price of these three vehicles will be $4,935 under budget.
Recommended Action/Motion
I move to approve awarding the bid for three (3) Kubota Utility Vehicles to 1st Choice Equipment, LLC. of Carol Stream, Illinois, in an amount not to exceed $56,265.